PTA Event Management & School Ticketing Software

CLASSLIST IS THE All-IN-ONE SCHOOL COMMUNITY PLATFORM

Stop juggling ticketing sites, volunteer lists and emails

Classlist Events replaces them all; one login for you, one for parents, no extra apps to explain to new families.

Now you can:

Sell tickets and collect payments in a few clicks, no chasing cash or cross-checking bank transfers
Fill every volunteer slot with a tap, no reply-all threads
Opt to sell to grandparents and the local community with a public Guest Checkout page

Your event, your way

Whether you host your event online, at school or at another venue, we've got you covered. You can offer free or paid tickets, collect donations and track RSVPs from one event page. Invite specific classes or the whole school, and choose whether to open the event to the public.

Low platform fees

Maximise your fundraising with our industry-leading 1.5% platform fee; significantly lower than standard commercial ticketing sites.

Other online event ticketing and payment platforms often charge you or your customers a ‘platform fee’ on top of the payment processing fees charged by the processors such as Stripe or Paypal. We don't.

Collect donations

Boost your fundraising with easy donations Whether it’s a specific "Gift Aid" eligible campaign or a voluntary contribution at checkout, you can set a suggested amount or let parents choose their own.

Cashless, paperless tickets

By setting up Stripe (the cheapest and most reliable multi-currency platform we can find) you’ll be able to sell tickets or food that parents from the app.

Tickets, RSVPs, volunteer sign-ups, QR check-in on the door

Launch an event page in minutes, not an afternoon of tool-hopping
Scan tickets at the door with your phone, no separate scanner app
Set the visibility of the event according to who you want to invite

Collaborate with your event co-organisers

Events are a team effort. Give admin access to your co-event organisers for the event dashboard. Collaborate securely. No more password sharing!

Effortless, inclusive invitations

Whether you invite a single class or the entire school community; new parents are added automatically as they join. No manual data entry required. No-one is left out.

Invitations

The app makes inviting and responding easy. Parents can buy tickets, sign-up or comment without having to sign into another platform.

Parents can even organise private birthday parties using the Private Event option.

Targeted updates & event chat

Keep everyone informed without the notification fatigue. Classlist provides three smart ways to manage communication, ensuring the right people get the right message at the right time.

1. Event Page Comments: Build a buzz and answer FAQs in one place. Parents can ask questions and discuss plans publicly, allowing you to answer once for everyone to see.

2. Targeted "Notes": Need to tell the BBQ volunteers where to meet, or update ticket holders on a venue change? Notes allow you to reach exactly who you need, instantly.

3. Smart Reminders: Filter by parents who haven’t responded yet. Send a gentle nudge to the "undecided" list to boost your final numbers—without bothering those who have already signed up.

Notifications help you stay in touch with the latest on the event.

Dietary requirements and allergies

Add questions to your event tickets so attendees can notify you of any dietary needs or allergies at the time of booking.

Custom questions & automated guest lists

Gather every other detail you need from T-shirt sizes to pick-up permissions and Gift Aid declarations.

RSVP Tracking

Classlist records every RSVP, so you can see who's coming as parents sign up.

Find it on your phone or computer. No need to piece together responses from emails, message threads or paper slips.

Automated reminders to guests and those yet to respond
'Add to calendar' function
Set ticket sales at a date and time to end to suit your event planning and catering needs

Grow your parent network

Every event doubles as an onboarding tool. When you share links or send invites to a group, non-members are prompted to register as they purchase, turning ticket sales into community growth.

Volunteer management & sign-up lists

Coordinate helpers without chaotic message chains. Break tasks into specific time slots, —whether running a stall at the Summer Fair, baking for a class party, or staffing Santa's Grotto, — so parents can commit to manageable slots with a single tap.

Classlist Events Platform

See how Classlist Events can help you

Feature	The Old Way (Manual)	The Classlist Way (Automated)
Ticket Tracking	Messy spreadsheets & manual bank checks.	Live Sales Dashboard: Real-time revenue & inventory tracking.
Event Entry	Long queues & searching through paper lists or emails.	QR Code Scanner: Fast, digital check-in via the app.
Volunteering	Endless chat and email "reply-all" threads.	In-App Sign-up Lists: Parents pick their own shifts in seconds.
Payments	Chasing cash or "lost in the bag" checks.	Secure Stripe Integration: Instant, cashless payments.- It's easy to set up.
Guest Sales	Hard to track external/non-parent sales.	Guest Checkout: Public links with auto-generated scannable QR tickets.
Communication	GDPR risks with personal email lists.	Private & Secure: Data-protected messaging within the school. Each admin has their own login.
Management	A mixture of paperwork, apps, shared admin logins, and numerous websites.	Everything in one place: Parents have a single hub for events, with tickets stored in their account. Admins can announce, promote, recruit volunteers and share updates for each event within one app.

Frequently Asked Questions about Classlist Events

Q: Who can organise and manage an event on Classlist?

A: Community Events can be set up by PTA members using their parent admin accounts, or staff, such as Marketing or Admissions teams.

Flexibility is key to a successful event. On Classlist, you can delegate responsibility without sharing passwords.

While Site Admins have full control, you can appoint specific Event Organisers for individual occasions.

Whether it's a Year 6 Rep managing the Leavers' Disco or a dedicated Summer Fair committee, your organisers can access the Sales Dashboard, manage guest lists, and use the QR Scanner—all while keeping your main school community settings secure.

Q: Can we sell tickets to people outside of our school community?

A: Yes. While Classlist is a private network, our "Guest Checkout" feature allows you to generate a public link for events like Summer Fairs, Fireworks Nights or Open Days.

External guests can buy tickets via the web, receive a QR code via email, and be scanned in just like a registered parent.

Q: Is the Classlist event platform secure for school fundraising?

A: Absolutely. Classlist is GDPR-compliant and uses secure payment processing (via Stripe) to handle ticket sales. This ensures that parent data remains private and school funds are transferred directly and safely to your PTA bank account, removing the risks associated with handling large amounts of cash.

Q: How do I track ticket sales for my school event in real-time?

A: With the Classlist Ticket Sales Dashboard, event leads leads can monitor revenue, ticket quantities, and class-by-class participation live from any device. This eliminates manual spreadsheet updates and allows your committee to see exactly how close you are to your fundraising goal at any moment.

Q: Can I scan tickets at the door of a school event using my phone?

A: Yes! The Classlist app includes a built-in QR code scanner. Any designated volunteer can turn their smartphone into a ticket gate scanner, allowing for rapid guest check-in, reducing queues at the entrance, and ensuring a professional experience for parents.

Q: How do we manage volunteers for a large school fair or disco?

A: Classlist Events allows you to create specific time slots tied directly to your community event with Sign-up Lists.

Parents can sign up for 30-minute shifts or specific tasks (like the BBQ or Face Painting) directly within the app. The system sends reminders and allows you to see your Volunteer Pool growth in real-time.

Q. Are there other fundraising tools on Classlist?

A. Yes, we have a digital, paperless raffle that makes life easy for you to boost fundraising any time of year. Available on request, get in touch to find out more!

Q. Is there a marketplace?

A. Yes, Classlist Listings enables parents to exchange or sell household items, books, musical instruments and more; perfect for growing families and schools seeking to lower their community's carbon footprint.

Can parents create events?

Parents can create private events for birthday parties or other personal occasions. If a parent wants to support the school helping on a community event, you will need to assign them admin privileges such as Class Rep or Community Rep and add them as an event organiser.

School events using Classlist