PTA Event Management & School Ticketing Software

THE All-IN-ONE SCHOOL EVENT & FUNDRAISING PLATFORM

Create, manage and promote your Events with Classlist

As PTA volunteers, we know you feel a deep sense of responsibility to help your community thrive. At the heart of every community are the events that bring everyone together in real life or virtually. Your events are what gives your parent community a sense of unity and the self-perpetuating positivity that pushes your school onwards and upwards.

We know the behind-the-scenes can be exhausting. Classlist Events was built to replace spreadsheets and stress with streamlined tools, helping you raise more funds and recruit more volunteers without the burnout.

From the first ticket sold to the final guest scanned at the gate, we’ve solved the bottlenecks of school event management.

Get started with PTA events in Classlist

Launch your event in minutes

Quick Start: Add your date, description, and branding to create a beautiful event page in the app instantly.
One-Click Sharing: Your event is published to the events tab in the parent app. Use your unique event link to promote sales across social media, or your school newsletter.
Automated Community Growth: When non-members buy tickets via Guest Checkout, they are invited to join your private school community—turning one-time attendees into long-term volunteers.
Public event option: Choose to keep your event exclusive to parents or open it to the local community to maximise fundraising.

Low platform fees

Maximise your fundraising with our industry-leading 1.5% platform fee; significantly lower than standard commercial ticketing sites. All other online event ticketing and payment platforms will charge you a ‘platform fee’ and these rates will vary and usually are on top of the payment processing fees charged by the processors such as Stripe or Paypal.

Setting up Stripe to collect ticket payments securely only takes a few moments and we'll help get you started.

Flexible, effortless invitations

Spread the word to ALL of the parents at your school without the hassle of manual data entry. Simply select your target groups, -whether you’re inviting a single class or the entire school community, - existing members are notified instantly, and new parents are automatically included as they join. For external guests or those not yet on the app, our Guest Checkout link ensures everyone stays in the loop. Every attendee receives automated confirmation, so you can stop chasing RSVPs and start planning.

Collaborate with your event co-organisers

We know events are normally a team effort, so you can give admin access to your event dashboard to everyone who needs it.

No more password sharing! Everyone uses their own login, making it easy to collaborate securely.

Invites

You can choose who to invite - the whole school or a small group. You can even organise private birthday parties using Private Events.

Parents receive a notification on their phone where they can respond.

Targeted updates & event chat

Keep everyone informed without the notification fatigue. Classlist provides three smart ways to manage communication, ensuring the right people get the right message at the right time.

Event Page Comments: Build a buzz and answer FAQs in one place. Parents can ask questions and discuss plans publicly, allowing you to answer once for everyone to see.

Targeted "Notes": Send direct updates to specific segments. Need to tell the BBQ volunteers where to meet, or update ticket holders on a venue change? Notes allow you to reach exactly who you need, instantly.

Smart Reminders: Easily filter for parents who haven’t responded yet. Send a gentle nudge to the "undecided" list to boost your final numbers—without bothering those who have already signed up. to create a buzz? Your events page has a comments section so parents can ask questions or discuss their plans if you wish.

RSVP Tracking

Classlist tracks every response automatically, giving you a live view of your numbers the moment parents sign up.

Automated attendee lists: No more cross-referencing emails or paper slips. Your guest list is built in real-time within the app, accessible from your phone or desktop.

Smart deadlines: Set automatic cut-off times for ticket sales. This gives you precise numbers for catering and logistics well in advance, so you’re never left with too much—or too little.

Planning precision: Use your live data to adjust resources on the fly, ensuring your event is as cost-effective as it is successful.

Calendar syncing

Parents can add the event to their own calendars and see all upcoming events in Classlist, so it is easy to remember the date. So no more excuses about forgetting the date!

Automated reminders

Attendees will receive a reminder in the run-up to the event. Those who haven’t yet got a ticket also get reminders so that they don’t miss out.

It’s on the app

Notifications on the phone app help you stay in touch with the latest on the event - attendees, ticket sales, comments, etc. Also, you’re logged in - no need for multiple sign-ins and with the intuitive layout it’s easy to stay on top of things when you’re on the move. Parents can buy tickets without having to sign in and enter all their details so it's easy and quick for them, too.

Cashless, paperless tickets

By setting up Stripe (the cheapest and most reliable multi-currency platform we can find) you’ll be able to sell cashless tickets that parents can buy in moments. If you are running a free event, you can ask people to sign up so that you have an indication of numbers. Guests will receive an email invitation to the event, and then receive an email confirmation once they sign up. They can also download and print their e-ticket if you want them to bring a ticket to the event.

Dietary requirements and allergies

Add a few questions to your event and attendees can notify you of any dietary needs or allergies as they purchase their ticket. You won’t lose track of these as it is all recorded in the app.

Custom questions & automated guest lists

Gather every detail you need at the point of sale. From T-shirt sizes and dietary requirements to pick-up permissions and Gift Aid declarations, you can add unlimited custom questions to your checkout process.

Live guest lists: Classlist automatically compiles responses into a real-time dashboard—no more manual data entry.

One-click export: Need a physical copy for the door or the treasurer? Download your complete guest list as a spreadsheet in seconds.

Total Accuracy: Because information is collected during booking, your records are always complete and up-to-date.

Guest checkout

Want to invite the local community to your Fireworks night, or sell school merchandise to grandparents? Turn on the guest checkout so that people who aren’t Classlist members can pay and attend.

Collect donations

Boost your fundraising with easy donations Give parents a simple way to support your school, even if they can't attend. Whether it’s a specific "Gift Aid" eligible campaign or a voluntary contribution at checkout, you can set a suggested amount or let parents choose their own.

Community growth

Encourage more people to join your Classlist community. When you send an event invitation to a group on Classlist, the invitation will also be emailed to everyone who has been invited to join that group (but hasn’t yet). It could be the push they need to get them to join.

For a quick launch of your first event just share the link to the page via your normal channels. Parents who aren't yet members of Classlist will be able to buy tickets and will be asked if they want to join.

Volunteer management

Why not set up a nudge to ask attendees to volunteer for specific tasks and time slots during your event - as they purchase their ticket? They’re more likely to volunteer if they know the task is time-bound and specific. And the real beauty - once someone has volunteered once, they are far more likely to volunteer it again!

Flexible Sign Up lists

Beyond ticket sales, use our Sign-Up tool to coordinate your workforce. Whether you’re allocating food for a class party, assigning "to-do" lists for the Summer Fair, or managing time slots for a second-hand uniform sale or Santa's Grotto, Classlist keeps your volunteers organised and your tasks on track.

Classlist Events Platform

See how Classlist Events can help you

Feature	The Old Way (Manual)	The Classlist Way (Automated)
Ticket Tracking	Messy spreadsheets & manual bank checks.	Live Sales Dashboard: Real-time revenue & inventory tracking.
Event Entry	Long queues & searching through paper lists.	QR Code Scanner: Fast, digital check-in via the app.
Volunteering	Endless emails & "reply-all" threads.	In-App Sign-up Lists: Parents pick their own shifts in seconds.
Payments	Chasing cash or "lost in the bag" checks.	Secure Stripe Integration: Instant, cashless payments.
Guest Sales	Hard to track external/non-parent sales.	Guest Checkout: Public links with auto-generated scannable QR tickets.
Communication	GDPR risks with personal email lists.	Private & Secure: Data-protected messaging within the school. Each admin has their own login.
Management	A mixture of paperwork, apps, shared admin logins, and numerous websites.	Everything in one place: Parents have a single hub for events, with tickets stored in their account. Admins can announce, promote, recruit volunteers and share updates for each event within one app.

Frequently Asked Questions about Classlist Events

Q: Who can organise and manage an event on Classlist?

A: Flexibility is key to a successful PTA. On Classlist, you can delegate responsibility without sharing passwords. While Site Admins have full control, you can appoint specific Event Organisers for individual occasions. Whether it's a Year 6 Rep managing the Leavers' Disco or a dedicated Summer Fair committee, your organisers can access the Sales Dashboard, manage guest lists, and use the QR Scanner—all while keeping your main school community settings secure.

Q: Can we sell tickets to people outside of our school community?

A: Yes. While Classlist is a private network, our "Guest Checkout" feature allows you to generate a public link for events like Summer Fairs or Fireworks Nights. External guests can buy tickets via the web, receive a QR code via email, and be scanned in just like a registered parent.

Q: Is the Classlist event platform secure for school fundraising?

A: Absolutely. Classlist is GDPR-compliant and uses secure payment processing (via Stripe) to handle ticket sales. This ensures that parent data remains private and school funds are transferred directly and safely to your PTA bank account, removing the risks associated with handling large amounts of cash.

Q: How do I track ticket sales for my school event in real-time?

A: With the Classlist Ticket Sales Dashboard, PTA leads can monitor revenue, ticket quantities, and class-by-class participation live from any device. This eliminates manual spreadsheet updates and allows your committee to see exactly how close you are to your fundraising goal at any moment.

Q: Can I scan tickets at the door of a school event using my phone?

A: Yes! The Classlist app includes a built-in QR code scanner. Any designated volunteer can turn their smartphone into a ticket gate scanner, allowing for rapid guest check-in, reducing queues at the entrance, and ensuring a professional experience for parents.

Q: How do we manage volunteers for a large school fair or disco?

A: Classlist Events allows you to create specific time slots tied directly to your event. Parents can sign up for 30-minute shifts or specific tasks (like the BBQ or Face Painting) directly within the app. The system sends reminders and allows you to see your Volunteer Pool growth in real-time.

Q. Are there other fundraising tools on Classlist?

A. Yes, we have a digital, paperless raffle that makes life easy for you to boost fundraising any time of year. Available on request, get in touch to find out more!

Q. Is there a marketplace?

A. Yes, Classlist Listings enables parents to exchange or sell household items, books, musical instruments and more; perfect for growing families and schools seeking to lower their community's carbon footprint.

Events in Classlist