Maximising PTA Events: Tips and Tricks

With a global presence spanning over 500 schools, Classlist is committed to providing unwavering support to parent associations and PTAs in organizing engaging fundraising events for their school community. Last year, PTAs and schools achieved remarkable success, selling an average of 240 tickets per event. Some schools even surpassed expectations, selling over 4,000 tickets on Classlist's feature-rich event management platform, raising substantial amounts of money for schools and their chosen charities.

To assist PTAs responsible for event management, we have compiled a list of invaluable tips and tricks, all with the assistance of Classlist:

Effortless Parent Communication: Say goodbye to the tedious task of manually compiling and managing contact lists. Classlist eliminates this tiresome process, ensuring GDPR compliance, and allowing you to effortlessly reach out to the parent community.

Timely Reminders: Classlist takes care of sending reminders to parents, prompting them to RSVP, purchase tickets, and attend the event. This proactive approach not only increases attendance but also guarantees a smooth and enjoyable event experience for all.

Streamlined Volunteer Management: Simplify the process of managing volunteers with Classlist. By sending reminders to volunteers about their tasks, locations, and timings, Classlist ensures that everyone is on the same page. The sign-up feature allows volunteers to see who they will be working alongside, fostering a sense of camaraderie and teamwork.

Expanded Ticket Sales: With Classlist's guest checkout feature, PTAs can now sell tickets beyond the confines of the school gate. Integration with ApplePay and GooglePay makes it convenient for parents to make purchases. Additionally, as Classlist is a native app, mobile users can effortlessly log in without the need to remember a password.

Collect Vital Information: During the ticket purchasing process, event organizers can gather crucial information such as food preferences and allergies. This invaluable data aids in planning and ensures that attendees' needs are met and catered to.

Time-Saving Efficiency: PTAs utilizing Classlist have reported saving weeks of work in event management. The platform streamlines processes, automates tasks, and provides valuable insights, resulting in a more efficient event planning experience.

By implementing these tips and leveraging the features of Classlist, PTAs can effectively manage events, engage parents, and save valuable time and effort in the process.

March is an exciting month for PTA events, and based on our analysis of over 10,000 events hosted on Classlist, we have identified fireworks displays, summer balls, discos, and quiz nights as the most popular and lucrative fundraisers throughout the school year. On average, 17 parent volunteers sign up for each event. As we approach these spring events, we are here to support you every step of the way. Log in to your account and discover the numerous benefits of our QR code scanner. Take your event management to new heights with Classlist!

Introducing our innovative QR code scanner, specifically designed to simplify event management and provide a seamless experience for both organizers and attendees. This cutting-edge update allows you to effortlessly sell tickets and check-in guests. Here are a few reasons why this feature will greatly benefit you:

Efficient Check-in Process: Bid farewell to long queues and the hassle of managing paper tickets. With our QR code scanner, you can effortlessly scan guests' QR codes, ensuring a smooth and efficient check-in process.

Enhanced Security: Our digital trail ensures the safety and security of your events. By keeping track of attendees through the QR code scanner, you can easily meet important safeguarding requirements and maintain accurate records.

Personalized Experience: With crucial guest information at your fingertips, from allergies to preferences, you'll have all the necessary details to provide a tailored and comfortable experience for your attendees.

Eco-Friendly Solution: By embracing digital solutions, you not only streamline your event management but also contribute to reducing paper waste. It's a win-win situation, benefiting both you and the planet.

Boost Fundraising Efforts: PTAs using Classlist's event management tool and the new QR code scanner have reported doubling their fundraising efforts with half the effort. Selling more tickets has never been easier. Join us and effortlessly raise more funds!

Simply log in to your account and give our QR code scanner a try. Elevate your event management to new heights with this efficient and user-friendly feature.

Don't forget about our volunteer sign-up tool! Easily recruit parents to volunteer for specific tasks. Create a schedule indicating the number of volunteers needed, along with the time and date. This tool is perfect for both small and large-scale events. Take full advantage of this feature and streamline your volunteer management process.